Statute 2017-09-14T11:18:01+00:00

Statute

of the University Commission for the Quality of Medical Education [UKJKKL]

Consolidated text

Conference of Rectors of University Medical Schools

TABLE OF CONTENTS

Chapter I

General provisions

  1. The University Commission for the Quality of Medical Education, hereinafter referred to as the UKJKKL, was formed based on the Accreditation Committee for University Medical Schools established by virtue of the resolution adopted at the Conference of Rectors of University Medical Schools (KRAUM) held in Gdańsk on 7 October 1997.

  2. The UKJKKL operates based on the Higher Education Law Act of 27 July 2005 (consolidated text in Journal of Laws 2016, it. 1842) and on the applicable regulations issued by the Minister of Health and the Minister of Science and Higher Education, as well as on the core in-house documents drafted by the Accreditation Committee of University Medical Schools and approved by the Conference of Rectors of University Medical Schools hereinafter referred to as the KRAUM, including: the statute, working rules, graphic sign (logo), self-assessment questionnaire, and rules of the visits to assess the quality of the teaching.

  3. The design, colours, and dimensions of the UKJKKL graphic sign and the rules of using it are defined in a separate KRAUM Resolution.

  4. UKJKKL is a body representing the academic communities of University Medical Schools, independent of state authorities, with opinion-making competencies within the scope defined in this statute.

  5. UKJKKL is independent in its operations; it shall, however, aim to cooperate with other institutions dealing with the assessment of the quality of teaching and accreditation.

  6. The Chairperson of the UKJKKL reports the results of the UKJKKL works to the Chairperson of the KRAUM who decides about forwarding the information to other natural persons or institutions.

Chapter II

Goal of the UKJKKL

The goal of the University Commission for the Quality of Medical Education is to see to unceasingly highest possible quality of the teaching, in recognition of the valid regulations of the Polish law and international standards and recommendations, i.e. in particular:

  1. to monitor continuously the quality of teaching at the medical faculty based on the currently binding regulations of the Polish law, applicable to the standard of medical teaching and the terms and conditions of running the studies; to produce the relevant reports and present them at regular meetings of the KRAUM.

  2. to monitor continuously the assessed fields of study in the light of the recommendations and standards of teaching defined for medical faculties by international institutions, including those defined by the National Committee on Foreign Medical Education and Accreditation; to produce the relevant reports and present them at the KRAUM meetings.

  3. to represent, on request from the KRAUM, the academic community of medical universities in contacts with the body supervising medical universities, i.e. the ministry relevant for health, the minister relevant for higher education, and the Polish Accreditation Committee.

  4. to cooperate, on request from the KRAUM, with the Ministry of Health, the Ministry of Science and Higher Education, and the Polish Accreditation Committee in the initiatives aimed at internationalization of teaching offered at the medical faculty.

  5. to take up any other activities indicated by the KRAUM.

Chapter III

Members of the UKJKKL

  1. UKJKKL is composed of:

  1. academic teachers holding at least the Ph.D. degree, nominated by the respective Rectors, at least one person per each medical university:

  • the academic teachers recommended to work for the UKJKKL should demonstrate considerable experience in teaching and teaching process organization, they should also be able to devote sufficient time to pursue the Commission’s tasks.

  • the Rectors of the University Medical Schools currently in office cannot hold membership of the UKJKKL

  1. the student elected by the Committee for Higher Medical Education of the Parliament of Polish Students

and, in the advisory capacity:

  1. a representative of the Post-Graduate Medical Education Centre

  1. The Chairperson of the KRAUM sends a formal letter of nomination for membership of the UKJKKL for the duration of the current UKJKKL term of office to the persons recommended by the Rectors of individual medical Universities, with a copy sent to the Chairperson of the UKJKKL for his/her information.

  2. The Chairperson of the UKJKKL is appointed by the KRAUM. The appointment releases him/her from the obligation to represent his/her home University.

  3. The Vice-Chairperson of the UKJKKL is appointed by the KRAUM from among the UKJKKL members, on suggestion from the Chairperson of the UKJKKL. The Vice-Chairperson of the UKJKKL continues to represent his/her home University.

  4. The academic teachers elected members of the UKJKKL may be re-appointed for the subsequent term of office provided they are nominated as candidates by their home University. The student member of the UKJKKL holds the office for the term of 1 year and may be re-elected for the subsequent annual terms of office more than once, based on the decision of the Students’ Parliament, provided there are no objections against the decision from the Chairperson of the UKJKKL.

  5. All members of the UKJKKL are obliged to attend the meetings and participate in the works of the Commission.

  6. All Commission members representing the Medical Schools and the Students have equal voting rights, provided, however, they do not vote on any matters which relate to the University at which they are currently employed or, in the case of the students, where they are doing their studies.

  7. In the case of a tie, the vote of the Chairperson, Vice-Chairperson, or the person who chairs the meeting in his/her stead prevails.

  8. Membership of the UKJKKL cease as the result of:

  1. submission of written resignation,

  2. dismissal by the KRAUM on the motion signed by more than half the members in the UKJKKL or the Rector of the delegated University, and in the case of the Chairperson of the UKJKKL – on the motion from the Chairperson of the KRAUM.

  1. Should the Chairperson or Vice-Chairperson of the UKJKKL resign or be dismissed from their functions, the provisions of paras. 3 and 4, Chapter III of the Statute, apply as appropriate.

  2. The Chairperson of the UKJKKL holds the authority to appoint experts in the fields relevant for the scope of the undertaken assessment to join the UKJKKL members. The term for which the experts will participate in the works of the UKJKKL is defined by the Chairperson in the appointment letter.

Chapter IV

Procedures

  1. The Chairperson of the Commission sends the self-assessment questionnaire form to University Rectors with the request to forward it to the relevant Deans for completion in the electronic format and sending back to the address of the UKJKKL Chairperson. The fact of sending of a completed questionnaire is construed as the expression of consent to submit to assessment. If a University decides not to participate in the teaching quality assessment, the Chairperson of the UKJKKL shall notify the Chairperson of the KRAUM of the fact without delay.

  2. The self-assessment questionnaire contains specific questions which upon presentation by by the Chairperson of the UKJKKL are approved by the KRAUM in a separate resolution.

  3. The Visiting Team consists of the UKJKKL members, except for the current employees of the visited University and the persons who have worked there at any time over the recent 5 years. The date of the visit is pre-agreed with the specific University with the programme of the visit delivered thereto. At the end of the visit at the University the Visiting Team provides the Rector with the preliminary observations and tentative comments.

  4. The UKJKKL produces the final report within three months following the end of the visit based on an analysis of the questionnaire and the findings of the visit and sends it to the University Rector with a copy to the Dean of the visited Faculty. The Rector can express his/her stance to the content of the report no later than within 30 days after his/her receipt of the report.

Chapter V

Teaching Quality Assessment

  1. The report on the analysis of the self-assessment questionnaire, the preliminary observations made during the visit, and the final report are presented and discussed at the plenary meetings of the UKJKKL. Once the written information is received from the Rector of the visited University, or the deadline set in Chapter IV, par. 4, elapses ineffectively, the Commission resolves about the granting of the Teaching Quality Certificate.

  2. The resolutions in the matter of granting the Teaching Quality Certificates for the assessed fields of study are adopted at a simple majority of votes provided at least 2/3 of the UKJKKL members entitled to vote are present. The Chairperson of the UKJKKL does not vote if the voting concerns his/her home University. In the case of a tie, the vote of the Chairperson, Vice-Chairperson, or the person who chairs the meeting in his/her stead prevails.

  3. Depending on the results of the analysis of the self-assessment questionnaire and on the opinion of the Visiting Team the certificate is granted unconditionally for the period of five years, or conditionally for the period of three years, or the Teaching Quality Certificate is denied.

  4. The complete text of the final report appended with the assessment, recommendations, and information on the granted Teaching Quality Certificate are delivered to the Rector of the assessed University and published on the UKJKKL website.

  5. The information on the granting or denial of the Teaching Quality Certificate is also forwarded to the Chairperson of the Conference of Rectors of University Medical Schools.

  6. If a university runs separate programmes of full-time and part-time studies, each mode of study is subject to a separate certification procedure.

  7. The completion of the certification procedure is documented the Teaching Quality Certificate delivered to the Rector of the visited University and signed by the Chairperson of the Conference of Rectors and the Chairperson of the Commission.

  8. The UKJKKL monitors the University’s implementation of the recommendations formulated in the final reports in the University’s everyday life by visiting it in each year of the Teaching Quality Certificate validity term or by obtaining written information on the implementation of the recommendations. The dates of the visits are pre-arranged with the Faculty Dean.

  9. Any appeals from the resolutions adopted by the UKJKKL are submitted with the Conference of Rectors of University Medical Schools. The party dissatisfied with the resolution of the UKJKKL adopted in any matter referred to in Chapter V, par. 1, may appeal from it to the KRAUM within 30 days after the resolution service date. The appeal is lodged via the UKJKKL. The KRAUM considers the appeal within no more than 2 months after its delivery date. In the appeal procedure the KRAUM may find the appeal:

  1. substantiated, and if this is the case, the KRAUM may recommend repeating the certification procedure by a new team appointed by the KRAUM from among the members of the UKJKKL. The outcome of the new certification procedure is final.

  2. unsubstantiated.

Any resolutions adopted by the KRAUM in the course of the appeal procedure are final.

Chapter VI

Budget of the UKJKKL

  1. The UKJKKL covers the costs of its operations from the membership fees paid by the member Universities.

  2. The amount of the membership fee, the same for each University, is determined in the KRAUM resolution for each calendar year.

  3. The membership fees are transferred by the member Universities to the separate dedicated bank account maintained by the University which employs the Chairperson of the UKJKKL.

  4. Each year, the Chairperson of the UKJKKL submits the draft budget to the Chairperson of the KRAUM no later than 30 days before the first KRAUM meeting in the new calendar year and in any event no later than 15 February of the current calendar year.

  5. The draft budget should specify the planned income and expenses related to the UKJKKL operations, such as:

  1. the consideration of the UKJKKL Chairperson,

  2. the fee added to the salary of the UKJKKL Vice-Chairperson,

  3. the payment due to the student for his/her membership in the UKJKKL,

  4. the costs of administration and technical services provided to the UKJKKL,

  5. Chairperson’s participation in conferences and training sessions related to the process of accreditation or the quality of teaching.

  1. The draft budget is approved at the first KRAUM meeting in the new calendar year. If the meeting is not held before 28 February of the new calendar year, the Chairperson of the KRAUM approves the submitted draft budget tentatively to be approved finally at the nearest KRAUM meeting.

  2. The Chairperson and members of the UKJKKL are entitled to monthly consideration for their work, the amount of which is determined by the KRAUM separately for the Chairperson, the Vice-Chairperson (in the form of a fee on top of the salary), and the members (the student included) at the onset of each term of office and for the duration thereof, and does so no later than by the end of January in the first year of the term of office.

  3. The consideration referred to in par. 7 is paid by the University employing the respective persons are employed (their home university), subject to par. 9.

  4. The consideration of the Chairperson of the UKJKKL, the additional fee for the Vice-Chairperson and the payment for the student member of the UKJKKL paid by their home universities are reimbursed from the budget of the UKJKKL up to the amount specified in the resolution adopted by the KRAUM in the matter of determining the consideration of the above persons.

  5. The costs of business travels and per diems for the Chairperson of the UKJKKL, its Vice-Chairperson and members are paid by their home universities.

  6. The costs of stay of the visiting team representing the UKJKKL (accommodation, local transport) are borne by the visited University.

  7. The persons providing administrative services to the UKJKKL (no more than 2 individuals) are paid their consideration in accordance with the rules adopted by the home University of the UKJKKL Chairperson. The consideration shall be reimbursed from the UKJKKL funds in the amount specified in the draft budget approved by the KRAUM.

  8. All financial documents evidencing the expenditure of the UKJKKL funds are approved by the Chairperson and countersigned by the Bursar of the University which maintains the UKJKKL bank account.

  9. After the close of each calendar year the Chairperson of the UKJKKL presents the KRAUM with the statement of the funds received and expended, reviewed by the Bursar of the University which maintains the UKJKKL bank account.

  10. Any funds unused in any specific year are carried forward to the following year.

  11. The Chairperson of the UKJKKL is responsible for correct application of the funds contributed by individual universities to finance the operations of the Commission and makes decisions concerning the use of the funds in accordance with the draft budget approved by the KRAUM and in compliance with the generally binding rules and regulations.

  12. The Chairperson of the UKJKKL produces annual reports on the UKJKKL’s operations and forwards it for information to the Rectors and members of the KRAUM.

  13. The KRAUM approves the statement referred to in par. 14 and adopts resolution to discharge the Chairperson of the UKJKKL of his/her duties.

  14. The resolution not to discharge the Chairperson of the UKJKKL of his/her duties is tantamount to his/her dismissal.

Chapter VII

Closing provisions

  1. The plenary meeting of the UKJKKL convenes at the place and on the date specified by the Chairperson of the Commission. The attendance of the UKJKKL members at the meetings is compulsory.

  2. This Statute constitutes the basis for the organization and functioning of the UKJKKL, and any amendments to its provisions, as proposed by the Rectors or members of the UKJKKL, must be presented to the Conference of Rectors of University Medical Schools for approval, in the presence of the Chairperson of the UKJKKL. Any amendments to the Statute may be introduced in accordance with the procedure prescribed for its adoption.

  3. This Statute is binding as of the date of its approval by the KRAUM.